SECRETARY TO DEPUTY CHIEF WHIP

Applications are invited from suitable candidates with appropriate qualifications and experience for the following position:

SECRETARY TO DEPUTY CHIEF WHIP (Salary: An all‐inclusive salary package at Level 8 per annum – R244, 556.27 p. a)

REQUIREMENTS:

  • Grade 12, with relevant secretarial qualification with a minimum of three years’ experience;
  • Computer literacy in computer software packages and database developments with appropriate legislative and institutional archival function;
  • Knowledge of filing and records management systems and procedures;
  • Good organising and project management skills;
  • Good command of English including minute taking skills;
  • Interpersonal and problem solving skills;
  • Intermediary computer literacy in Ms Word and Excel;
  • Able to work with confidentiality;
  • Sound ability to coordinate;
  • Presentation skills;
  • Sound institutional communication skills, information management and technology skills;
  • Ability to work under pressure to meet deadlines and priorities;
  • Demonstrable understanding of protocol and diplomacy in the organization;
  • Good understanding of ANC Policies; and
  • ANC membership in good standing.

DUTIES:

  • Provide secretarial and administrative support to the Deputy Chief Whip in an efficient and highly professional manner to ensure adequate support;
  • Welcomes visitors to the Office of the Deputy Chief Whip and notify the Personal Assistant of visitors;
  • Maintains the smooth running of the office by screening calls, taking messages and redirecting calls accordingly;
  • Relays general ANC Caucus information to callers, where appropriate refer to Personal Assistant;
  • Check the pigeon hole at least three times a day for incoming correspondence requiring attention of the of the Deputy Chief Whip;
  • Request, receive and package information/documents for meetings of the Deputy Chief Whip;
  • Keep a proper database and filing system for the Deputy Chief Whip;
  • Prepare political reports for the Deputy Chief Whip upon request;
  • Conduct basic research on behalf of the Members of the study group;
  • Ensure constant and timeous flow of information between the Deputy Chief Whip and Chief Whip’s Offices;
  • Participates in scheduled Political Activities of Caucus when required e.g. Lekgotlas; and
  • Complete travel claim forms on behalf of the Deputy Chief Whip and order catering and other office consumables.

Only applications that meet the above criteria will be considered. The ANC Parliamentary Caucus reserves the right not to make an appointment. Interested applicants should submit by email a covering letter, comprehensive CV, certified copies of qualifications, ID and proof of ANC membership (membership form) to:

Head of Human Resources Management: Thandi Ngubane
Old Assembly Building
ANC Parliamentary Caucus
P O Box 15
Cape Town, 8000
E‐mail:smbete@parliament.gov.za and Cc: ANC-CaucusHR@parliament.gov.za

Enquiries: Siphokazi Mbete – 0828583300
Deadline for submissions: 17H00 on 20 August 2021. Late applications will not be considered.