ANC PARLIAMENTARY CAUCUS: STUDY GROUP SECRETARY X 1

Applications are invited from suitable candidates with appropriate qualifications and experience for the following position:

STUDY GROUP SECRETARY (Salary: An all‐inclusive salary package at Level 8 per annum – R259, 425.29 p. a)

REQUIREMENTS:

  • Grade 12, with relevant secretarial qualification with a minimum of three years’ experience;
  • Computer literacy in computer software packages and database developments with appropriate legislative and institutional archival function;
  • Knowledge of filing and records management systems and procedures;
  • Good organising and project management skills;
  • Good command of English including minute taking skills;
  • Interpersonal and problem solving skills;
  • Intermediary computer literacy in Ms Word and Excel;
  • Able to work with confidentiality;
  • Good understanding of ANC Policies;
  • Sound institutional communication skills, information management and technology skills;
  • Ability to work under deadlines and set priorities; and
  • ANC membership in good standing.

DUTIES:

  • Provide secretarial and administrative support to the Whip and Members of the Study Group in an efficient and highly professional manner;
  • Check the pigeon hole at least three times a day for incoming correspondence requiring attention of the of the Study Group and the Whip.
  • Request, receive and package information/documents for meetings;
  • Manage the provision of Administrative and Secretariat support to ANC Members of Parliament;
  • Keep a proper database and filing system for the Whip and the Study Group.
  • Prepare political reports for Caucus and the Office of the Chief Whip;
  • Co-ordinate the administrative functioning of the Secretariat Support Unit and that MP’s have adequate administrative and logistical support;
  • Prepare the consolidated Study Groups reports for the ANC Caucus;
  • Co-ordinate support for the work of Study Groups;
  • Ensure that ANC MP’s have adequate secretarial and logistical support;
  • Conduct basic research on behalf of the Members of the study group;
  • Ensure constant and timeous flow of information between the MP’s Office and the PCO Field Workers;
  • Ensure that the Member’s offices are well maintained and accessible, especially when Members are away conducting Constituency work;
  • Attend Cluster meetings, Study Group Management Committee meetings, and all portfolio committee meetings; and
  • Participates in scheduled Political Activities of Caucus when required e.g. Lekgotlas.

Only applications that meet the above criteria will be considered. The ANC Parliamentary Caucus reserves the right not to make an appointment. Interested applicants should submit by email (a) A covering letter, (b) Comprehensive CV, (c) Certified copies of qualifications, (d) Certified copy of ID and (e) Proof of ANC membership (membership form): to

Head of Human Resources Management: Thandi Ngubane
Old Assembly Building
ANC Parliamentary Caucus
P O Box 15
Cape Town, 8000
E‐mail: smbete@parliament.gov.za and Cc: ANC-CaucusHR@parliament.gov.za

Enquiries: Human Resource Management Secretary: Siphokazi Mbete - 082 858 3300
Deadline for submissions: 17H00 on 06 December 2021. Late applications will not be considered.