ANC PARLIAMENTARY CAUCUS: SECRETARY TO CHIEF OF STAFF

 

Applications are invited from suitable candidates with appropriate qualifications and experience for the following position:

 

SECRETARY TO CHIEF OF STAFF (Salary: An all‐inclusive salary package at Level 8 per annum – R228, 557.26 p. a)

Requirements:

  • Grade 12, with relevant secretarial qualification with a minimum of three years’ experience;
  • Computer literacy in computer software packages and database developments with appropriate legislative and institutional archival function;
  • Knowledge of filing and records management systems and procedures;
  • Good organising and project management skills;
  • Good command of English including minute taking skills;
  • Interpersonal and problem solving skills;
  • Intermediary computer literacy in Ms Word and Excel;
  • Able to work with confidentiality;
  • Good understanding of ANC Policies;
  • Sound institutional communication skills, information management and technology skills;
  • Ability to work under deadlines and set priorities; and
  • ANC membership in good standing.

Key Performance Areas:

  • Provide secretarial and administrative support to the Chief of Staff in an efficient and highly professional manner to ensure adequate support;
  • Welcomes visitors to the Office of the Chief of Staff and notify the Chief of Staff of the visitors;
  • Maintains the smooth running of the office by screening calls, taking messages, managing the diary of the Chief of Staff and redirecting calls accordingly;
  • Relays general office related information to callers, where appropriate refer to the Chief of Staff;
  • Check emails, mail on daily basis for incoming correspondence requiring attention of the of the Chief of Staff;
  • Request, receive and package information/documents for meetings of the Chief of Staff;
  • Keep a proper database and filing system for the Chief of Staff;
  • Provide secretarial support in all meetings of the Chief of Staff;
  • Ensure constant and timeous flow of information between the Chief of Staff and offices of Chair of Caucus, NCOP Chief Whip, Deputy Chief Whip and Chief Whip;
  • Participates in scheduled Political Activities of Caucus when required e.g. Lekgotlas; and
  • Complete travel claim forms on behalf of the Chief of Staff and order catering and other office consumables.

 

Only applications that meet the above criteria will be considered. The ANC Parliamentary Caucus reserves the right not to make an appointment. Interested applicants should submit by email a covering letter, comprehensive CV, certified copies of qualifications, ID and proof of ANC membership (membership form) to:

Head of Human Resources Management Unit: Thandi Ngubane
Old Assembly Building
ANC Parliamentary Caucus
P O Box 15
Cape Town 8000

E‐mail:smbete@parliament.gov.za and Cc: ANC-CaucusHR@parliament.gov.za

Enquiries: Siphokazi Mbete - 021 4033044 /082 858 3300

Deadline for submissions: 17:00 on 20 November 2020. Late applications will not be considered.